Tax Guide

First Quarter – The first quarter of a calendar year is made up of January, February, and March.

January 15

• 4th Quarter from previous year Estimated Tax Payment Due
If you are self-employed or have other fourth-quarter income that requires you to pay quarterly estimated taxes, get them postmarked by the January 15 (of current year), tax deadline.

Second Quarter – The second quarter for the calendar year is made up of April, May, and June.

April 15

• Individual Tax Returns Due for current tax year.
If you haven’t applied for an extension, e-file or postmark your individual tax returns by midnight April 15.

Individual Tax Return Extension Form Due for current tax year
Need more time to prepare your tax return? File your request for a tax extension by April 15 to push your tax deadline back to October 15.

1st Quarter Estimated Tax Payment Due
If you are self-employed or have other first-quarter income that requires you to pay quarterly estimated taxes, get your Form 1040-ES postmarked by April 15.

Last Day to make an IRA Contribution
If you haven’t already funded your retirement account, do so by April 15. That’s the deadline for a contribution to a traditional IRA, deductible or not, and a Roth IRA. However, if you have a Keogh or SEP and you get a filing extension to October 15, you can wait until then to put money into those accounts.

June 15

• 2nd Quarter Estimated Tax Payment Due
If you are self-employed or have other second-quarter income that requires you to pay quarterly estimated taxes, make sure your payment is postmarked by June 15.

Third Quarter – The third quarter of a calendar year is made up of July, August, and September.

September 15

• 3rd Quarter Estimated Tax Payment Due
If you are self-employed or have other third-quarter income that requires you to pay quarterly estimated taxes, make sure your third quarter payment is postmarked by Sept. 15.

Fourth Quarter – The fourth quarter of a calendar year is made up of October, November, and December.

October 15

• Extended Individual Tax Returns Due
If you got a filing extension on your tax return, you need to get it completed and postmarked by October 15.

January 15 (following year)

• 4th Quarter Previous Year Estimated Tax Payment Due
If you are self-employed or have other fourth-quarter income that requires you to pay quarterly estimated taxes, get them postmarked by January 15.

 

Record Retention

For individuals:

Good recordkeeping can cut your taxes and make your financial life easier.
How long to keep records is a combination of judgment and state and federal statutes of limitations. Since federal tax returns can generally be audited for up to three years after filing and up to six years if the IRS suspects underreported income. It’s wise to keep tax records at least seven years after a return is filed. Requirements for records kept electronically are the same as for paper records. Generally follow these recommended retention periods for various documents:

RECORD RETENTION PERIOD
Tax returns (uncomplicated) 7 years
Tax returns (all others) Permanent
W-2s 7 years
1099s 7 years
Bank deposit slips 7 years
Bank statements 7 years
Cancelled or substitute checks supporting tax deductions 7 years
Charitable contribution records 7 years
Credit card statements 7 years
Dividend reinvestment records Ownership period + 7 years
Divorce documents Permanent
Estate planning documents Permanent
Home purchase and improvement documents Ownership period + 7 years
Home repair receipts Warranty period for item
Insurance policies Life of policy + 3 years*
Investment purchase and sales documents Ownership period + 7 years
IRA annual reports Permanent
IRA nondeductible contributions Form 8606 Permanent
Loans Term of loan + 7 years
Mutual fund annual statements Ownership period + 7 years
Receipts, diaries, logs pertaining to tax return 7 years
Retirement plan annual reports Permanent
Year-end brokerage statements Ownership period + 7 years
*Check with your agent. Liability for prior years can vary

For businesses:

In business, good record keeping is essential not only for tax reporting purposes but also for the success of the company. The guidelines below give general retention periods for the most common business records. Call us if you’d like more information or assistance with your record retention program.

ACCOUNTING RECORDS RETENTION PERIOD
Accounts payable 7 years
Accounts receivable 7 years
Audit reports Permanent
Chart of accounts Permanent
Depreciation schedules Permanent
Expense records 7 years
Financial statements (annual) Permanent
Fixed asset purchases Permanent
General ledger Permanent
Inventory records 7 years(1)
Loan payment schedules 7 years
Purchase orders (1 copy) 7 years
Sales records 7 years
Tax returns Permanent
BANK RECORDS
Bank reconciliations 2 years
Bank statements 7 years
Cancelled or substitute checks 7 years(2)
Electronic payment records 7 years
CORPORATE RECORDS
Board minutes Permanent
Business licenses Permanent
Bylaws Permanent
Contracts – major Permanent
Contracts – minor Life + 4 years
Insurance policies Life + 3 years(3)
Leases/mortgages Permanent
Patents/trademarks Permanent
Shareholder records Permanent
Stock registers Permanent
Stock transactions Permanent
EMPLOYEE RECORDS
Benefit plans Permanent
Employee files (ex-employees) 7 years(4)
Employment applications 3 years
Employment taxes 7 years
Payroll records 7 years
Pension/profit sharing plans Permanent
REAL PROPERTY RECORDS
Construction records Permanent
Leasehold improvements Permanent
Lease payment records Life + 4 years
Real estate purchases Permanent

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